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Executive Assistant

Ramp Network
Warszawa, Poland
Full time
PLN6,000 - PLN8,000 per year
Hybrid

Overview

Department

Administration

Job type

Full time

Compensation

PLN6,000 - PLN8,000 per year

Location

Warszawa, Poland, Eastern Europe

Company size

Mature [ 50+ employess ]

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Supports Ramp's Founder and CEO and other senior leaders, managing calendars, inboxes, travel, and meetings. This role also involves office support and building scalable systems for the executive team.

Requirements

  • Proven experience as an Executive Assistant or Team Coordinator supporting senior leaders
  • Flawless organisational and time management skills
  • Exceptional communication - written, verbal, and interpersonal
  • The ability to prioritise and adapt quickly in a dynamic startup environment
  • A proactive, solutions-oriented mindset with strong attention to detail
  • Experience managing or supporting an office environment is a plus

    • Responsibilities

  • Be the primary support for our CEO and selected senior leaders — managing calendars, inboxes, travel, and meetings with flawless execution.
  • Help prepare for internal and external meetings — owning agendas, briefings, pre-reads, follow-ups, and actions.
  • Act as a sounding board, gatekeeper, and problem-solver — ensuring leaders are in the right rooms, with the right context, at the right time.
  • Stay one step ahead: anticipate needs, surface blockers, and create space for strategic thinking.
  • Take ownership of the day-to-day running of our Warsaw office, ensuring it’s a functional, efficient, and welcoming environment.
  • Monitor office supplies and coordinate with vendors to keep the office well-stocked and operational.
  • Help onboard new employees and ensure their first day experience in the office is seamless.
  • Coordinate in-office events, team gatherings, and ad hoc celebrations.
  • Serve as the go-to person for general office or facilities-related queries.
  • Build and maintain smooth, scalable systems for how our executive team works day-to-day.
  • Coordinate leadership offsites, investor meetings, board interactions, and internal events — with an eye for quality and detail.
  • Create clarity out of complexity: keep timelines tight, priorities visible, and communication crisp.
  • Work closely with People, Finance, and Ops to connect dots across the business — while maintaining strict confidentiality.

    • Benefits

  • Competitive Salary
  • Zero-fee crypto purchases via on-ramp and off-ramp!
  • Private healthcare for you and your dependents
  • Cycle to work scheme
  • Hybrid working in a modern and comfy office which has everything you'll need to excel and collaborate with your team
  • Self-development and conference budget
  • The best laptops and kit to work on
  • Internal Tech meetups on-site & online
  • Lunch on us once a week for you to connect with your fellow Rampers
  • Healthy snacks and beverages in the office daily
  • Team socials funded by us
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