Executive Assistant

Provides high-level administrative support to executives, acting as a liaison between senior leaders, teams, and external partners. Manages complex calendars and coordinates travel, meetings, and events.

Overview

Department

Administration

Job type

Full time

Compensation

$144,000 - $160,000 per year

Location

San Francisco, United States, North America

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Requirements

7+ years of experience as an executive assistant within a large scale up environment.

Work out of the San Francisco office from Monday to Friday, with some flexibility

Superior verbal and written communication skills, comfort in communicating effectively with senior executives and their teams. Acts as an extension of the executive.

Excellent time management and organization skills, comfortable driving others to deadlines and deliverables.

Ruthless prioritization to manage challenging deadlines and competing priorities.

Adaptable and anticipates change; comfortable with ambiguity and an ever-changing landscape of priorities.

Creative and strategic problem solver able to adapt and thrive with constantly evolving priorities.

Thrives in helping others be their best selves, anticipating the needs of the team so as to support and propel the work forward.

Exceptional ability to partner with others; strong collaborative and diplomatic skills.

Strong interpersonal skills displaying personal code of ethics, integrity, and trust. Discretion in handling confidential materials and issues.

Thrives in a dynamic, fast paced and global environment.

Ability to travel 20% of time domestically and internationally to work alongside the executives and team.

Responsibilities

Manage time and calendars across global time zones, adjusting and prioritizing schedules due to last minute changes from conflicting meetings.

Coordinate key team meetings with internal leadership teams across as well as with external business partners and potential candidates.

Ensure the executive(s) are fully prepared and on time for meetings, connecting dots and assisting their teams stay on track with priorities.

Assist in planning and logistics for team off-sites, all hands, events, and organizing catering when needed.

Arrange complex domestic and international travel and process expense reports.

Partnering closely with executives and teams to provide dates and timing that could impact project milestones.

After-hours and weekend availability required on an as-needed basis, specifically when the executive is traveling or during peak project delivery timing.

Team player who can work in a collaborative environment with global teams in multiple time zones.

Benefits

An open and collaborative office space in downtown SF

Unlimited PTO

Monthly Phone Reimbursement or a company device

Daily DoorDash credit for in-office meals

Top-tier medical, dental, vision insurance

401k + employer match program