About this job
Job category
Administration
Job type
Full time
Salary range
$ 120k - $ 175k
Location
San Francisco, United States
Company size
Mature [ 50+ employess ]
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Job Description
Provides comprehensive administrative support to the Head of Sales, managing schedules, coordinating logistics, and handling confidential information. This role requires strong organizational skills, excellent communication, and the ability to anticipate needs and proactively resolve issues.
Responsibilities
- Manages daily schedule, coordinate logistics for all meetings, both internal and external, being proactive about conflicts and understanding priorities for the Head of Sales.
- Triages and prioritize asks from their direct reports, investors, and the broader team; and exercise strong judgment and discretion with highly confidential information.
- Schedules and coordinate logistics for speaking engagements, conferences or other special events (both onsite & offsite).
- Works cross-functionally to ensure communication is efficient and clear between teams.
- Creates, scales and owns processes for the executive office, must have an organized approach, knowing how to prioritize and coordinate multiple work activities in a fast paced environment is key.
- Sets best practices on the admin team as a mentor and a leader. Helps the team work efficiently together, and partners with other leaders on career & growth plans for the admin team.
- Handles other administrative tasks such as ordering lunch, planning business travel, processing expenses, time checks for meetings, etc.
- Has the ability to “ think ahead” of needs. This person will anticipate potential issues and handle independently or pull together the right group of people to resolve them.
- Is able to quickly build trust and rapport with the Head of Sales and their immediate team, and can influence and push back when necessary.
Requirements
- Execution / Hustle: High energy and a bias towards action is a must. You don't wait to be told what to do - by then you've already done it. Where other people see barriers, you find a way.
- Highly Organized: To do this you’ll need to combine high level strategic planning with a maniacal focus to detail and progress. You’ll need to anticipate issues and proactively handle them.
- Stellar Communication: You’ll be in constant communication with our Head of Sales - this is the key to a great team. Giving them a great experience is ultra important. High quality written and verbal communication is absolutely key to success.
- Live in the Bay Area: We have an in person culture and it’s an absolute blast. To be an effective team we need to operate together in person daily.
- Integrity: You will have access to more of my sensitive information - both Alchemy and personal - than anyone else. Trust and integrity is an absolute must.
- Easy To Work With: We hugely value working with people who are relaxed and friendly while also being intense and absolute hustlers. Our lives are crazy and only getting crazier (in the best way possible :). You need to be able to go with the flow, laugh when it seems the hardest, and remember that everything always works out for the best!
- 4+ years of work experience, 2+ years directly supporting Executives
- Creativity: Come up with ways of doing things that other people said weren’t possible. There is always a way.
- Strategic Thinking: How do we accomplish 10x what we’re doing today? Planning out long term roadmap, figuring out how to automate everything, and executing on short term solutions in tandem - how can we constantly improve?
Benefits
- Alchemy is committed to offering competitive compensation, including base salary as well as equity. Additionally, Alchemy offers comprehensive medical, dental, and vision coverage, as well as other benefits such as 401k and unlimited flexible time off.
About this job
Job category
Administration
Job type
Full time
Salary range
$ 120k - $ 175k
Location
San Francisco, United States
Company size
Mature [ 50+ employess ]
Apply now
Don't miss out on this opportunity. Apply now and take the first step toward success.
Resume Assistance
See how well your resume matches this job role with our AI-powered score. By uploading your resume, you agree to our Terms of Service