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Travel and Accounts Payable Coordinator

Offchain Labs
Global
Full time
Remote

Overview

Department

Administration

Job type

Full time

Compensation

Salary not specified

Location

Global

Company size

Mature [ 50+ employess ]

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Manage all aspects of company travel, including bookings and expense tracking, and process general company accounts payable. Provide on-call support for urgent travel issues.

Requirements

  • A highly organized problem solver who thrives in fast-paced environments and can juggle multiple travel requests simultaneously.
  • Someone with strong attention to detail, ensuring that every travel arrangement is accurate, cost-effective, and aligned with company policies.
  • A proactive communicator who can anticipate travel issues, resolve challenges quickly, and keep employees informed.
  • Comfortable providing emergency travel support as needed, ensuring employees have assistance during unexpected situations.
  • A team player who can collaborate cross-functionally with Finance, vendors, and employees across all levels of the company.

    • Responsibilities

  • Manage all company travel, including flights, hotels, car services, and other necessary arrangements.
  • Support travel requests from marketing, eligible team programs, and business-related travel needs.
  • Serve as the primary point of contact for employee travel inquiries, troubleshooting issues as they arise.
  • Offer on-call travel support to help employees with any unexpected travel issues, such as flight cancellations, missed connections, or last-minute changes, ensuring a smooth and stress-free experience.
  • Research and negotiate preferred rates with travel vendors to optimize cost savings.
  • Maintain accurate travel records and ensure compliance with company travel policies.
  • Partner with Finance to track travel-related expenses and ensure appropriate billing, expense reimbursements, and reporting. Support accounting by organizing and processing general company accounts payable to ensure our vendors are paid in a timely manner.

    • Benefits

  • Remote-first global workforce + soon to open NY office.
  • Annual company offsite + team onsites.
  • Professional reimbursement program (facilitates industry conference attendance, certifications, and more).
  • Medical, dental & vision coverage (US + some other countries).
  • 401k retirement plan + company match (US only).
  • Wellness stipend.
  • Home office set up / ergonomic equipment program.
    • Company
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